Gravity Forms Folders Made Easy with Fetcher by JetSloth

Gravity Forms is one of the most powerful form builders for WordPress, but as your site grows, managing a large number of forms can quickly become time-consuming. That’s where Fetcher by JetSloth steps in. With its Folders feature, Fetcher makes organising, finding, and working with Gravity Forms easier and more efficient, especially on sites with dozens or even hundreds of forms.

How to manage 50+ Gravity Forms without losing your mind

Why form organisation matters as your site grows

When you’re working with just a handful of forms, the default Gravity Forms table works perfectly. But as the number of forms grows – maybe you’re managing multiple campaigns, departments, or clients – a few common pain points start to show up:

It’s hard to keep track of which forms belong to which projects.
Archived or inactive forms clutter the view.
Searching for the right form interrupts your flow.
Bulk updates (like moving or exporting multiple forms) take time.

These aren’t problems with Gravity Forms itself, they’re simply a byproduct of scale. Fetcher’s Folders feature was built specifically to solve them.

Introducing folders for Gravity Forms

Fetcher adds a new, dedicated Form Management page to your WordPress admin that’s designed for efficiency. Instead of one long, flat list of forms, you can now create folders to group and organise them however you like.

It’s a simple change, but it makes a huge difference once your form library starts to grow.

Organise forms your way

Fetcher’s Folders are flexible, intuitive, and built for real-world workflows. You can:

Create unlimited folders to group forms by project, client, department, or purpose.
Nest folders for deeper structure (e.g. “Client > Campaign > Forms”).
Keep forms at the root level if they don’t belong to any folder.
Drag and drop forms to reorganise them in seconds.
Reorder folders to keep the most important work front and centre.

The result is a cleaner, more structured workspace where everything lives exactly where you expect it to.

Live search that works the way you do

One of the most immediately noticeable improvements in Fetcher is the search experience.

In the default Gravity Forms table, searching requires you to enter a term, submit it, and wait for the page to reload, much like the WordPress posts screen. That’s fine occasionally, but it adds friction when you’re searching often.

Fetcher changes that. Its search is live and instant with results filtering as you type, no reload required. It’s a small detail that saves a surprising amount of time, especially when you’re working with a lot of forms.

Bulk actions built for scale

When you’re managing dozens or hundreds of forms, one-by-one updates just don’t cut it. Fetcher includes a full range of bulk actions to make large-scale changes fast and effortless:

Move multiple forms into a folder with one click.
Mark groups of forms as active or inactive.
Export several forms at once.
Rename or trash forms in bulk.
Manage folders themselves, move or delete them just as easily.

Whether you’re onboarding a new client, archiving last year’s campaigns, or exporting a batch of forms for migration, bulk actions save hours of repetitive work.

All the essentials, plus a little more

Fetcher retains all the functionality you’re used to from the default forms page, and builds on it:

Search and filter forms instantly.
Quick actions like editing, viewing entries, and adjusting settings.
Export single or multiple forms directly from the management screen.
Root-level support for forms that don’t belong to any folder.

It’s everything you already rely on, but optimised for speed, scale, and simplicity.

Why folders are more than “nice to have”

Adding folders might seem like a small quality-of-life improvement, but for teams managing lots of forms, it can fundamentally change how you work:

Stay organised across projects, clients, or campaigns.
Keep your workspace focused and clutter-free.
Spot inactive or outdated forms at a glance.
Reduce time spent on admin tasks.

For agencies, in-house teams, and anyone using Gravity Forms at scale, these small workflow improvements quickly add up to significant time savings.

More than just folders: Fetcher supercharges form management

While folders are the headline feature, Fetcher goes well beyond organisation. It adds a layer of tools that make working with Gravity Forms faster, smarter, and more intuitive, especially for power users and busy site admins.

Global search that works everywhere

Fetcher includes a Spotlight-style search bar that you can open from anywhere, both in the WordPress admin and on the front end (when logged in as an admin). Just press Cmd / Ctrl + Shift + F and start typing.

Search works by form name or ID and updates results instantly as you type, no page reloads, no waiting. That makes finding and jumping to the right form a matter of seconds, no matter where you are on your site.

And that same live-search experience is built into the Folders page too, so you can search by ID just as easily as by title.

Inline admin toolbar for every form

Fetcher also includes a contextual inline toolbar — a small icon that appears next to any Gravity Form when you’re logged in as an admin and browsing the site.

Clicking the icon reveals a quick-access panel with links to the most common actions:

Edit form – jump straight into the form editor.
View entries – go directly to submissions.
Export form – download the form configuration in one click.
Form settings – access settings without navigating through menus.
Bulk Actions – jump straight into bulk tools if you’re using JetSloth’s Bulk Actions Pro addon.

It’s a small feature that makes a huge difference, especially if you manage lots of forms or frequently tweak and test them. Instead of digging through the admin menu, you have everything you need right where you’re working.

Explore Fetcher

Ready to organise your Gravity Forms once and for all? Try Fetcher by JetSloth and see how folders, bulk actions, and live search can transform your workflow.

4,139+ happy customers

Gravity Forms Fetcher

Fetcher is a powerful Gravity Forms plugin designed to streamline your workflow, helping you access and organize your forms in a snap. Whether you’re managing dozens or hundreds of forms, Fetcher’s intuitive tools bring speed and ease to your form management.

Final thoughts

Fetcher’s folders transform the way you organise and manage Gravity Forms, but that’s just the beginning. With live, sitewide search and an inline admin toolbar, it becomes a true productivity layer on top of Gravity Forms, designed for teams and sites that work at scale.

Whether you’re managing five forms or five hundred, Fetcher turns the admin experience into something faster, smarter, and dramatically more efficient.

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